Level 2

Approve a payslip

Approve a payslip only after final payroll review, because approval creates downstream payroll, bookkeeping, and STP-ready snapshots.

Who can do this: Payroll approval access
Last verified: 2026-06-06
Steps: 4
Product area: Payroll

Before you start

Prepare these items.

Payslip draft is complete.
Employee and pay group setup have been reviewed.
You are ready for downstream payroll effects.

Important details

Understand the fields before changing them.

Approval checklist

Employee identity, tax, bank, super, pay setup, leave, and pay items are complete.
Gross, PAYG, super, leave, deductions, reimbursements, net pay, and YTD values have been reviewed.
No unsaved-change or blocking review-card warnings remain.

After approval

Approved payslips are treated as payroll history and can feed downstream reporting/STP logic.
Corrections should use the documented correction/update path rather than editing submitted history.
Emailing the payslip should be separate from approval and must use the correct employee email.

Steps

Follow the workflow.

1

Open the draft

Open the saved payslip draft for the employee and pay cycle.

Expected result Draft payslip detail opens.

Draft payslip

Click target: Draft payslip
2

Review all totals

Check gross earnings, PAYG, super, leave, deductions, reimbursements, and net pay.

Expected result All values are ready.

Review totals

Click target: Review totals
3

Resolve review warnings

Use the review panel to resolve tax, super, leave, or unsaved-change warnings before approval.

Expected result No blocking warnings remain.

Review warnings

Click target: Review warnings
4

Approve

Click Approve only when the payslip is final for this payroll cycle.

Expected result Payslip status becomes Approved.

Approve

Click target: Approve

Final checks

Confirm before you finish.

Approved status is visible.
Downstream bookkeeping/STP snapshots are expected.
YTD values are understood.

If something goes wrong

Recover without losing control.

If approved too early, follow the correction/update path rather than editing submitted history.
If approval is blocked, complete review-card issues.

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